The file an inspector asks for, already built.
A week-long stay, forty runs, a license that expects records on the premises and an insurer that expects you to have checked. When something goes wrong in a kennel the first question is always "show me what you had on file" — and the answer has to be a date, not a memory.
Every record sits on exactly one rung, and the rung is printed next to it in plain words. Nothing is hidden behind a green tick.
- The clinic said this does not match
- Confirmed by the clinic
- Sent by the clinicnot switched on yet
- Read from the certificate, checked by a personnot switched on yet
- Certificate on file
- Typed by staff
- Entered by the owner
What a bad week looks like
The outbreak call
Kennel cough on a Tuesday, and every owner asking whether the other dogs were vaccinated. The answer lives in a binder.
The inspection
A regulator or insurer wants proof of rabies for every animal boarded in a period — as it stood then, not as it stands now.
Records that arrive the night before
A drop-off at 7 a.m. with a certificate that expired in March.
How VaxCheck fits a kennel
- A compliance report as of any date. Every pet on file, its status and where each record came from, as a spreadsheet or a printed PDF, with a saved history of totals.
- Reminders before the stay, not after. Owners are emailed 30 and 7 days before a record lapses, with a link to upload the renewal. You choose the lead times.
- Clinic confirmation. For a long stay, ask the vet on the certificate to confirm the records in one click. The answer is stamped on the record.
- Your intervals. Require bordetella within 6 months and canine influenza within 12, whatever the certificate prints. Publish the policy so owners book vaccinated.
Every record says how you know
Typed by the owner, typed by staff, certificate on file, sent by the clinic, confirmed by the clinic. The label is on every record and in every report — so when someone asks how you knew, the answer is already written down.
Read about provenance →Common questions.
Does this satisfy my state or provincial record-keeping rule?
It keeps every record, certificate photo and reminder with the date it happened, and exports them any time. Whether that satisfies your license is a question for your regulator — VaxCheck stores your records and does not determine compliance, and we say so on every screen.
Can I import my existing client list?
Yes — Settings → Import takes a CSV of owners and pets, and you can email every owner their upload link from there.
Can several staff use it?
Yes. Invite staff by email; they see the location, you keep billing and settings, and the activity log shows who did what.
Put the QR code on the counter today.
Free, and no card. Create your account, print your QR code, done.
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